SEAN MAY FOUNDATION

Your privacy is important to us, and maintaining your trust and confidence is one of our highest priorities.  We respect your right to keep your personal information confidential and understand your desire to avoid unwanted solicitations. A recent law change requires us (along with banks, brokerage houses, and other financial institutions) to disclose our Privacy Policy to you – which we are more than happy to do.  We hope that by taking a few minutes to read it, you will have a better understanding of what we do with the information you provide to us and how we keep it private and secure.

 

Types of Information We Collect

We collect certain personal information about you – but only when that information is provided by you or is obtained by us with your authorization.  We use personal information collected from donors for the purposes of processing payments and communicating with donors about the Sean May Foundation, in addition to conducting the fundraising and other operations of the Sean May Foundation.  This information may include name, amount donated, address, telephone number, donor comments, e-mail address, and any other personal information provided to us (“Donor Data”). For donations by check, Donor Data also includes the data visible on the check.

 

At your request we will provide you with the information we have on file for you.  Examples of sources from which we collect information include:

• Phone calls with you,

• Letters or e-mails from you,

• Application and/or registration forms

• Charitable Donations

• Becoming a partner/sponsor with us

 

How we use that information

Your information may be used for these kinds of purposes:

• Distributing receipts and vote of thanks for donations

• Information about upcoming fundraising and other activities

• Internal analysis, such as research and analytics

• Record keeping

• Reporting to applicable government agencies as required by law

• Surveys, metrics, and other analytical purposes

• Other purposes related to the fundraising operations

 

Please note that we do not publish, sell, trade, or rent our donor data.  Anonymous information may be used for promotional and fundraising activities.  Comments that are provided by you may be publicly published and may be used in promotional materials.  We may use available information to supplement the Donor Data to improve the information we use to drive our fundraising efforts.  We may allow you the option to have your name publicly associated with your donation unless otherwise requested as part of the online donation process.  We use the data we gathered for payment processors and other service providers only for the purposes described in our policy. 

 

Parties to Whom We Disclose Information

As a general rule, we do not disclose personal information about our current and/or former donors, partners, sponsors and volunteers to anyone. However, to the extent permitted by law and any applicable state Code of Professional Conduct, certain nonpublic information about you may be disclosed in the following situations:

• To comply with a validly issued and enforceable subpoena or summons.

• In the course of a review of our firm’s practices under the authorization of a state or national licensing board, or as necessary to properly respond to an inquiry or complaint from such a licensing board of organization.

• In conjunction with a prospective purchase, sale, or merger of all or part of our practice, provided that we take appropriate precautions (for example, through a written confidentiality agreement) so the prospective purchaser or merger partner does not disclose information obtained in the course of the review.

• As a part of any actual or threatened legal proceedings or alternative dispute resolution proceedings either initiated by or against us, provided we disclose only the information necessary to file, pursue, or defend against the lawsuit and take reasonable precautions to ensure that the information disclosed does not become a matter of public record.

• To provide information to affiliates of the firm and nonaffiliated third parties who perform services or functions for us in conjunction with our services to you, but only if we have a contractual agreement with the other party, which prohibits them from disclosing or using the information other than for the purposes, for which it was disclosed. (Examples of such disclosures include using an outside service bureau to process tax returns or engaging a records-retention agency to store prior year records.)

 

Confidentiality and Security of Nonpublic Personal Information

Except as otherwise described in this notice, we restrict access to nonpublic personal information about you to our professional staff and volunteers who need to process that information for the purposes described above.  Their right to further disclose and use the information is limited by the policies of the Sean May Foundation, applicable law, our Code of Professional Conduct, and nondisclosure agreements where appropriate. We also maintain physical, electronic, and procedural safeguards in compliance with applicable laws and regulations to guard your personal information from unauthorized access, alteration, or premature destruction.  

 

We use partners, such as PayPal to provide online payment processing services. Usually, the privacy policies of these organizations will be presented to you on their respective websites and typically also as part of your donation process.  If you pay by credit card, we do not store your credit card information, bank account numbers, or other financial account data sent directly to those processing services.  Donations to the Sean May Foundation made by check are immediately deposited into our corporate account.  This provides a particularly high level of security and confidentiality.